Wonder where to find the protocol templates, how to handle them, or what processes are connected to them? Learn it all in this article!
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Wonder where to find the protocol templates, how to handle them, or what processes are connected to them? Learn it all in this article!
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One of the steps in handing over your flat in person (and taking it back from the tenant in person) is the signing of the handover and takeover protocol. These protocols are an important part of the whole process both for record-keeping of the handing/taking over of your apartment, which can help prevent issues. If you are also using the Rental Insurance for Landlords, these documents can serve as a great support of your case.
The template of the handover and takeover protocol can be found directly In the My Rentals app.
Please print out both protocols and when you are handing/taking your apartment over, fill it in and sign it together with the tenant. We recommend filling in all information that’s worth noting including the ones that the tenant requests (typically dents in furniture or equipment).
It's also necessary to support the protocols with photographs of the accommodation (with a timestamp) ideally made on the day when the apartment is handed/taken over.
If any damage occurred during the tenant's stay, don’t forget to document the damage together with a solution in the takeover protocol during the takeover of the housing back from the tenant.
There are 3 ways how to handle the next process, depending on your profile settings:
Keep the printed and signed protocols in a safe place. You can also choose to upload the digital copy (whether as a scan or a photograph) directly to each individual tenant in the My Rentals app.